HIRING: Administrative & Operations Support Specialist

partners Sep 23, 2021

Beckmann Collaborative needs your help! We need to hire a fantastic, lovingly honest administrative and operations specialist to support our team. Are you up to the challenge? 

 

Job Description

This position is ideal for someone interested in marketing and relationship management. The Administrative and Operations Specialist will be the connective tissue among the Beckmann Collaborative team. What the heck does that mean? We are each heavily focused on our tasks for individual clients and in need of someone who can keep us connected with each other through your efforts such as daily updates email.

 

What You'll Be Doing

  • Availability Tracking: Get each team member's daily and weekly hours limit and schedule ahead (e.g. Candice is available for 30 hours per week. She cannot work on Wednesdays after 1pm). Use a calendar or other tool to track this each month.

 

  • Monday Planning: Review all open tasks in our project management software (Zoho Projects) and compare it against team member availability. Make suggested updates in Zoho Projects tasks to reflect new due dates or resources.

 

  • Monday Team Meeting: Create the agenda and send out to all team members at least 2 hours in advance. Take notes during the meeting, especially notating new tasks.

 

  • Daily "Tea Time" emails: Recap the open tasks due this week as well as project budgets.

 

  • Project Setup: Using our project management software, you will set up the project tasks for the month. Don't worry, we mostly use template lists of tasks.

 

  • Task Maintenance: After a meeting with a client is completed, team members will provide you with the updated notes / agenda including the list of action items. You will need to add those items in as tasks to our project management software.

 

  • Weekly Budget Check-In: Review the budget report and share with the team any projects approaching their budget limit so that we have time to notify clients.

 

Bonus Points for...

  • WordPress experience. If you are comfortable adding blog posts to websites.

  • Entrepreneurial spirit. If you have ideas about ways to make things work better, improve the flow, etc.

  • Spreadsheet hacks. Since we work with clients on data quite often, strong know-how about spreadsheets is great.

  • Social Media Savvy. We can often use extra help with posting content or even writing.

 

What You Get From Us

  • Lots of training and support: Wordpress, Zoho, whatever else helps you succeed.

  • Camaraderie. We genuinely like working together and that means supporting each other with the things happening on and off the clock.

  • Growth possibility. If you are looking to grow with a team, we have the potential to grow your hours over time.

 

Requirements

  • At least 2 years experience with administrative or operations work

  • Ability and willingness to learn new software. We use the Zoho Suite.

  • Available for a minimum of 30 hours per month

  • Excellent verbal and written communication skills 

  • Thrive in an autonomous small business environment.

  • Excellent self-management and time management.

  • Collaborative approach to working and interest in sharing knowledge.

  • Curious and open mind, willingness to learn.

 

About Us

Beckmann Collaborative is a growing, marketing consulting firm specializing in marketing operations, marketing strategy, and marketing training. We collaborate with business leaders and their teams to improve business performance by defining their content marketing strategy. Then we refine processes and build systems for our clients to implement their marketing efforts. Our headquarters is in the greater Austin, Texas area. However our team works remotely.

 

Clients describe us as lovingly honest because we are willing to share difficult truths about business and individual pitfalls. We genuinely want client companies to thrive, and that requires both honesty and empathy.

 

The Ideal Candidate

A highly motivated person who enjoys learning, contributing to others, and is interested in small business strategies.

  • Integrity. You are honest about both your successes and failures.

  • Accountability. Responsible for all of your tasks and actions, good or bad.

  • Curiosity. Openness and interest in new concepts.

  • Agility. Having flexibility with your schedule, a willingness to learn new technology, and dive into data

  • Living within an hour drive of Leander / Cedar Park or North Austin, TX is preferred, but not required. This is a remote position.

 

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$17 - $24 based on experience and fit

This is a part-time, contract position

 

Apply Now

 

 

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